Why CMMS Is The Right Choice For Your Work Order Management

Updated October 6, 2023

Maintenance management software has revolutionized how many businesses in every industry do their maintenance. It has enabled staffers and maintenance managers to access maintenance operations at their fingertips.

By just clicking a mouse or tapping a mobile device, you can have a sneak peek of an organization’s functioning equipment. That’s because these systems use many data points and can track workorders, monitor inventory levels, generate accurate reports, and find out the company assets that need preventive maintenance. In this article, you’ll learn why CMMS may be the right choice for your organization’s work order management.

1. Maintenance

Most organizations still don’t understand what is CMMS software. However, its work is to manage maintenance systems and work orders, which every department needs in almost all the industries. A work order is a job or task that requires upkeep or repair of equipment pieces. It could be as simple as replacing a light bulb or as complicated as installing a new roof or HVAC system.

Most work orders come from a request from a maintenance manager or organization’s owner, though they may also come after an audit or inspection. Some examples of work orders from the inspection include property inspections that need repairs to plumbing, roofing, electricity, landscaping, and safety inspections that require the repair of signage, hazardous material removal, lighting changes, and stairway renovations.

Other work orders may also come after preventive maintenance checks have been done on manufacturing equipment pieces and discovered that parts need to be changed and lubricants added. All these maintenance functions will be performed by the work order software part of the CMMS.

2. User-Friendly Platform

Most CMMS software is designed to be accessible from a mobile device or a desktop. Because of that, maintenance managers and technicians don’t need any advanced training or knowledge to handle the software. The software can also generate a work order template that technicians can use for work order management. This template makes work simply because it only involves filling in the blanks and making selections from the drop-down menus with relevant information relating to the job at hand.

The choices may be about the specific location, type of equipment, priority of the repair, estimated time of repair, and scheduled repair time. You can enter all this information into the work order form within minutes.

3. Immediate Notification

Unlike manual maintenance approaches that require work orders to be written in hard copy before a technician enters the information on a desktop for an hour, CMMS’s work order functions in real-time. As soon as you create the orders, you can send them to the appropriate technician immediately. That means replacement or repair can be done within an hour or a maximum of two days instead of weeks and months.

4. Ordering

A CMMS not only allows you to create a work order but also to order replacement parts. This is made possible by its integrated bar code scanning app that you can install on your mobile devices. Therefore, using this approach is more effective because it’ll save you from searching for parts through their serial numbers and inhibit any unintended errors.

5. Checking Word Order Statuses

Using a CMMS system enables maintenance managers to track the repairs being done in real-time. Through this system, they can know when a job was started and finished. The system will also alert them on the progress of the job and any problem that arises.

Furthermore, if the work order did not begin on time, the managers will get a quick reminder. That way, CMMS ensures the functions of the maintenance department runs as it should be. Comparing CMMS’s features with manual maintenance management strategies makes the latter seem mediocre.

Summing Up

The current market trends, economic conditions, changing technologies, and industry competition are supposed to do businesses to operate leaner and smarter. CMMS gives you an effective maintenance management solution that’ll improve your organization, extend your equipment’s life span, improve labor utilization, and enhance time management. That way, you’ll increase your company’s profits and reduce operational costs.