How to Find the Best Free Fleet Management Software in 2021?

Updated October 6, 2023

It is hard to disagree that innovative fleet management solutions are vital to ensure business growth and development. The more vehicle fleets are optimized, the faster and more efficiently productivity increases. Many companies are well aware of these dependencies. However, they still face the problem of choosing the right software. Indeed, there are many offers on the market right now, but how to choose the tool that will work perfectly for you? Besides, there is a great risk of losing your investment. In this article, we suggest taking a look at free fleet management solutions. Many operators doubt that free solutions will cover all of their requests. In this article, we will answer the question of how to find the best application for monitoring a fleet of vehicles and then we will offer 3 solutions as an example.

A fleet management dashboard is what all businesses need for effective management. It is a single, centralized fleet management system that will help you optimize processes and take your business to the next level.

According to Akveo there are 3 main benefits of fleet management software:

  • Fuel consumption optimization
  • Vehicle fleet breakdown status monitoring
  • Constant updates and insights

Let’s look at them in detail.

Reasonable fuel consumption

Fuel prices are constantly changing and rising, and this is becoming a problematic issue for companies. The ideal software solution for fleet management will help to optimize fuel costs. With the help of dashboards, managers can effectively track fuel consumption and budget. In addition, they can view detailed statistics for each of the drivers, and identify aggressive driving that consumes extra fuel. Drawing attention to such a problem can help alert drivers to the importance of fuel economy and careful driving. Therefore, analytics in fleet management applications helps operators identify savings opportunities.

Improving vehicle maintenance

Fleet maintenance is another headache for operators. This is one of the biggest expense items that can be difficult to optimize. With fleet management systems, you can control your preventive maintenance schedule and hardware procurement. Fleet management software tracks metrics such as kilometres travelled, fuel consumption and hours on the road. All of this can be used to create an optimal maintenance schedule. Regular checkups allow you to monitor the technical condition of the vehicle fleet and replace cars in time without risking the lives of drivers and the company’s reputation.

Real-time updates

GPS vehicle tracking devices allow managers to monitor drivers and keep track of their whereabouts. This means that operators can redirect drivers and change routes to better ones. All of this improves customer service and saves valuable time. The delivery process is completely transparent as status updates are instantaneous. What’s more, customers provide feedback on shipping, which allows managers to identify user insights and suggest improvements to the product.

Kuebix TMS

Kuebix TMS dashboards for different devices

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Kuebix is ​​a company founded in 2007 offering a transportation management system based on advanced technology. Their solution is best for businesses of all sizes looking for a cloud-based TMS. This tool allows suppliers and customers to interact on the same platform. This means that all cooperation is completely transparent and allows companies to maintain control of overall operations. On the Kuebix platform, companies can compare carrier offers and choose the best one. As soon as the company makes its choice of delivery service, Kuebix launches optimization of the entire collaboration process. This includes optimizing the delivery process, tracking shipments, auditing and controlling the cost of goods. Therefore, high-quality analytics and professional management tools enable businesses to more confidently make shipping decisions.


Detrack mobile app

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Detrack is a revolutionary mobile delivery tracking tool. iOS or Android users can easily track the delivery process in the Detrack app. The company’s philosophy states that reliability can be achieved if innovative technology is used wisely. Realizing the importance of having a single platform for tracking delivery, the company has developed a system where you can track couriers and monitor delivery status. With the help of mobile applications, you can control the fleet and drivers on the road. With Detrack, you will have no problems with user interaction and quality delivery service. The advantage is the ability to integrate into existing processes without any effort. It is an innovative application that will help you keep track of your fleet, receive instant delivery notifications, add signatures and photos to reports. As mobile phones are now used more and more than computers, the company understood the importance of developing a mobile solution. Detrack is approved in over 45 countries worldwide and is available in 21 languages. The versatility of the solution allowed customers from various industries to choose Detrack as their primary choice. The app is a preferred choice for software, pharmaceutical, retail, and food vendors.


KeepTruckin adaptive dashboard

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KeepTruckin is one of the leading transport management platforms in the freight industry. Created according to the standards of the ELD mandate, the solution is popular with more than 100,000 vehicle fleets. The achievement of the company is the first place in the rating from the automobile gateway. If you have cars with ELD in your fleet, then KeepTruckin is an excellent choice. With the reliable KeepTruckin system, you can ensure easy reporting, regulatory compliance and quality customer service. The company is constantly updating functionality in order to make the most simple and versatile solution and at the same time a high-quality product. The application is easy to customize and according to the reviews, it works with any type of vehicles.

The bottom line

Choosing the right shipping management application is very important. This ensures your business is more efficient, more productive and saves on budget. For the company to develop, it is necessary to apply innovative technologies. And open-source transportation management software is just one of such technologies that can take your business to a new level.

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