Truth is, we all receive plenty of e-mails daily. We do not have time to read them all, leaving aside those that seem poorly written or too boring. To avoid that happening when you send them, we have some advice to give. The below email etiquette tips will help you create effective emails, nice and attractive to those who receive them.
1. Just send emails as needed: If you are someone who sends 20 e-mails per day with irrelevant issues, it is unlikely that anyone would take into account your posts.
2. Before writing, think about what you mean: An e-mail effectively presents the issues clearly, without turning. The simpler, the better it is!
3. Do not write extremely long messages: If you bothered to read schoolbooks hundreds of pages, the Internet, we hate to see emails from several paragraphs. To a lesser extent, greater effectiveness.
If the mail is going to be long, try making it easy to read. If you are forced by necessity to write an email with several paragraphs, make sure that it will be easy to read. Assist with bold, underline, lists, captions, etc. If you overextend the length, sending in the form of attachment may be a good idea.
Worry about the matter. Most of the times the decision to open a message or not depends on the “subject” of it. Make it short but descriptive. Avoid too lengthy greetings or farewells. When you write, there’s no need to use unnecessary courtesies, just be polite without stretching things, which should be maximum one or two screeds. Take advantage of pre-designed answers. Several webmail services allow you to have a series of responses already created to insert into your emails, so you are easier to answer in a precise and well written from a base.
Check it out before sending it. Read the message twice before sending it, to make sure it is well written and if you are not missing on anything. Check that the addresses are spelled correctly.
In short, the email has become an indispensable tool in our form of communication. Characteristics of effective e-mail are not hard to understand. To conclude:
1) Think before you send: It is important to spend time thinking and structures that we want to communicate to avoid ambiguities. In addition, consider whether our mail can be useful / necessary. If you are not convinced it is better not send it. There is nothing worse than a bad impression or cause trouble with an absurd.
2) Be brief, clear and complete: You want to know who sends you mail (often unknown to the sender) and why. So, the sooner we know, the better the chances for continued reading. You must present yourself in a few lines, avoiding the long introductions.