If you are the owner or operator of a small business with a few employees, you will know how crippling the cost of unchecked computer support can be. Without careful management of computers, computer support and the way your employees use your devices, the cost of maintaining them can easily exceed the cost of the computers. However, with some thought and effort, you will find that there are a number of ways to reduce the cost of your computer support and repairs – here are 5 to get you started.
Watch Out for Free Software
While there is a lot of free software available on the internet, you should be careful what you use. OpenOffice is an excellent example but it is rare to find such good free software online. Make sure you research what software you allow on your computers and set up strict rules for your company. Your computers are for work purposes, and not for the entertainment of your staff in their free time.
Provide Computer Training
While many people can use computers, they may have bad habits. It is important to give your staff basic training. It only takes one computer on a network to get infected for all of your computers to have trouble. Downloading individual applications should be prohibited. This happens all too often in small businesses, and it is the cause of most problems.
Use a Contracted Computer Repairs Service
You will always have some problems with your computers when you are using them for business. It is better to have a contracted computer repairs service on a monthly fee rather than paying for services when you need them. These providers will be able to advise you on how to best maintain your computers – this is the most effective way to avoid problems.
Install Anti-Virus Software
The best anti-virus and anti-malware programs are not cheap. If you have multiple computers, you can normally buy a number of licenses at a reduced price. It pays to invest in the best anti-virus and anti-malware solutions for all of your computers because this is where most problems come from.
Keep Them Clean
Clean computers function better. Dust and moisture can get inside your computer and lead to problems. Keep unused computers covered, have them regularly and professionally cleaned, and use accessories, such as silicon keyboard covers. These measures will improve the cleanliness of your machines and extend their life.
Even the most expensive laptops and desktop computers will be out-of-date in just a couple of years and unfortunately there is no avoiding this. Older computers inevitably have more problems. They are slower to use, and become incompatible with new software updates. Accept that regularly replacing computers is essential, and look for a retailer who will offer good deals for long-term customers.
Author Bio: Tom Mallet is an Australian freelance writer and journalist. He writes extensively in Australia, Canada, Europe, and the US. He’s published more than 500 articles about various topics, including computer support and computer repairs.